10 Steps for Planning an International Trip

Your Ultimate Checklist for Stress-Free Travel Abroad

Even with all the excitement that comes with traveling abroad, planning an international trip can feel overwhelming. From researching your destination to gathering documents and learning a few key phrases, there’s often more to it than just booking a flight and heading to the airport.

However, with a little organization and the right know-how, you can enjoy a smooth, stress-free journey. This step-by-step checklist will help you plan smarter and travel with confidence, wherever you’re headed.

1. Pick a Destination

Choosing where to go is the first – and often most exciting – step of any international trip. Whether you’re dreaming about your travel bucket list or inspired by scrolling through Instagram, it’s important to think beyond just what looks good on camera.

Keep your budget and available time in mind. It’s better to pick a destination that fits your plans and wallet rather than get overwhelmed by somewhere out of reach.

Flights, hotels, food, and activities all add up, so choose a spot that works for you. Some places are perfect for a quick getaway, while others deserve a longer stay to soak it all in. Think about how easy it is to get there. Long layovers or complicated flights can drain your energy before the fun even begins.

Check the season and weather, too. Nobody wants a beach trip ruined by rain or freezing temperatures. Then, ask yourself: what kind of adventure are you after? Whether it’s culture, hiking, food, or just relaxing, pick a place that matches your vibe.

2. Check Your Passport and Visa Requirements

Before you book your trip, take time to research the passport and visa requirements for your destination. Depending on your nationality and the length of your stay, you may need a visa to enter the country.

Some countries offer visas on arrival, while others require you to apply in advance, sometimes weeks or months ahead.

It’s also important to check your passport’s expiration date. Many countries require it to be valid for at least six months beyond your planned return date.
Be sure to look into:

• Whether you need a visa (tourist, transit, or other)
• How long you can stay
• Entry fees or required paperwork
• Whether proof of insurance or onward travel is required

For the most accurate and up-to-date information, visit your destination country’s official embassy site or consult the U.S. State Department’s country-specific travel pages.

Make Backups! Make copies of your passport and visa, especially the ID and visa pages. Leave one copy with someone at home and carry another in a separate bag from the originals. If your passport is lost or stolen, having backups can make the replacement process much smoother and faster. Storing digital versions securely online is also smart.

3. Book Your Flights and Accommodation

Once you’ve confirmed your passport and visa requirements, it’s time to lock in your travel and lodging arrangements. Booking early can help you save money, reduce stress, and ensure a smooth start to your trip.

Plan to book your flights well in advance—ideally at least three weeks before departure—to get the best fares. Midweek flights, especially on Tuesdays or Wednesdays, often come cheaper than weekend options.

Compare prices across multiple sites like Kayak or Google Flights to find the best deals. Consider your preferred travel times and whether you want direct flights or don’t mind layovers for savings.

Choosing the right accommodations will shape your overall experience, so consider what fits your needs and budget:

• Hotels and Resorts: Ideal for travelers seeking comfort, amenities, and convenience. Though typically pricier, these offer reliable services like room service, pools, and security.
• Vacation Rentals: Options like Airbnb provide more space and flexibility, which is great for families or groups. Cooking your own meals and staying in local neighborhoods can also save money and offer a more authentic experience.
• Hostels: Budget-friendly and social, hostels are perfect for travelers who want to meet others and don’t mind shared rooms and bathrooms. Best for short stays or those spending most of their time exploring.

If you prefer flexibility, you don’t have to book your entire stay upfront, but be sure to reserve at least your first night. Most countries require an address on immigration forms, and having a confirmed place to arrive at will help ease travel fatigue after a long flight.

Planning to drive? If you plan to rent a car during your trip, check if your driver’s license is valid there or if you need an International Driving Permit (IDP). It’s best to arrange this before you travel to avoid surprises.

Traveling on a budget? Make sure to read our 7 Secrets to Booking Affordable Airline Tickets.

4. Buy Travel Insurance Early to Safeguard Your Trip

When planning a trip, many travelers wonder, “Is travel insurance worth it?” While it might feel like an added expense, the financial risks of traveling without coverage can far outweigh the cost.

It’s best to purchase travel insurance as soon as you book your trip. Buying early not only locks in coverage for unexpected events before you depart—such as trip cancellations or interruptions—but also ensures you’re protected from the moment you start making payments or travel arrangements.

Travel insurance isn’t just for long vacations or luxury getaways. Even for trips as short as five days, it provides valuable protection against injuries, illnesses, lost luggage, or delays.

Healthcare systems vary widely worldwide, and medical treatment abroad can be costly. A good plan can cover emergency care, hospital stays, and even medical evacuation if needed, giving you peace of mind wherever you go.

In some cases, travel insurance may even be required to enter certain countries, especially for visa applications, so having proof early on is crucial.

Ultimately, a travel plan helps prevent minor mishaps or major emergencies from derailing your plans, and it might be more affordable than you think.

Plans typically range from $1 to $5 per day, depending on your age, trip details, and the level of coverage you choose. That’s a small price to pay considering a medical evacuation alone can easily exceed $100,000.

 

If you want to explore your options, check out our travel insurance comparison page to find the best plan for you.

5. Get Vaccines and Prepare Your Medications

Before you jet off, visit your doctor for a general checkup and ensure you are up-to-date on routine vaccines.

Many countries require proof of specific vaccinations to cross the border, and some may involve multiple doses spread over weeks or even months, so plan ahead – ideally starting at least eight weeks before you leave.

The Centers for Disease Control and Prevention (CDC) is a reliable resource for checking which vaccines are recommended or required by country. Depending on your destination, your doctor might also suggest visiting a travel clinic for less common shots.

It’s also wise to stay updated on travel advisories for your destination, including health warnings and political unrest, so you’re prepared and can adjust plans if needed. Official sources like the U.S. State Department website offer up-to-date country-specific information.

Finally, review your destination’s local laws and regulations, especially if you plan to travel with prescription or over-the-counter medications.

Some countries regulate certain drugs differently, including common narcotics or psychotropics. What’s legal at home might be restricted abroad.

Reaching out to the embassies and consulates in those countries is a good way to ensure your information is up-to-date. Even if the drugs are perfectly legal, pack them in your carry-on and bring copies of your prescriptions to avoid delays or issues at customs.

Taking these steps will ensure your health and safety are covered, so you can focus on enjoying your trip.

6. Manage Your Finances and Create a Budget

Before traveling, make sure you have enough money set aside for your trip. While most destinations widely accept credit cards, it’s always smart to carry some local cash for small expenses.

Convert your money into the local currency before you leave. Exchanging at home is usually cheaper than doing it overseas.

Notify your bank or credit card issuer of your travel plans to avoid your card being flagged for suspicious activity. Also, consider leaving behind any cards you won’t be using to reduce the risk of fraud.

Bring an ATM card for emergencies in case you run out of cash. ATMs are common in most places, but make sure you’ve memorized your PIN, especially if the display and keypads are in a different language.

To stay on top of your expenses, create a travel budget ahead of time and estimate how much you’ll spend on transportation, food, attractions, and shopping.

Using budgeting apps like Trail Wallet, Mint, or Revolut can help you track your daily expenses, set limits, and manage currency conversions easily.

Bring Cash for the Little Things. Use credit cards for most purchases at restaurants, shops, and hotels, but always keep some cash on hand for places that don’t accept cards, such as street vendors, taxis, tips, and local markets. Keep it in a secure but easily accessible spot, like a money belt or a zippered pocket, and avoid pulling out large wads of cash in public.

7. Build a Personalized Itinerary

One of the most exciting parts of planning an international trip is imagining the experiences you want to have. As you research your destination, start creating a list of places and activities that appeal to you most—think museums, natural landmarks, festivals, walking tours, and must-try local foods.

Use travel blogs, guidebooks, and official tourism websites to gather ideas. Ask friends or family who’ve been there for tips on what’s worth seeing and what to skip.

Online forums like Reddit or TripAdvisor’s travel boards are also great for asking questions and getting firsthand advice from travelers and locals alike.

Once you’ve gathered inspiration, organize your list by location or day. You don’t need to plan every hour, but having a flexible itinerary will help you make the most of your time—and ensure you don’t miss out on something you really wanted to do.

When you arrive, keep your plans flexible. Some of the best travel moments come from spontaneous detours and local recommendations. The research doesn’t stop when you land – so stop by the tourist office, talk to locals, or chat with other travelers.

Even after all your pre-trip research, staying open to new suggestions as they come allows you to discover hidden gems and create more authentic, unforgettable experiences.

8. Get Your Essential Documents in Order

You should make and carry copies of your passport and all important travel documents, including reservations, insurance papers, and medical prescriptions.

Keep these copies somewhere safe but separate from the originals. If you accidentally lose the originals, the copies will come in handy to help establish your identity.

You’ll want to make plans for how to handle these documents on your trip. Get a plastic sheet protector to prevent water or other damage to the documents.

If your accommodation doesn’t provide a safe, look into getting a travel lock for your luggage. You might also purchase a money belt. This will allow you to keep your documents on you but safely hidden away under your shirt.

9. Practice Basic Language Skills

If you are traveling internationally to a country with a different language, you’ll want to learn some basic expressions, such as “hello”, “please”, “thank you”, or “how much?” This is one aspect of trip preparation that is often overlooked.

While it might not be a requirement for international travel, locals tend to appreciate it when visitors put in at least some effort to communicate in their native language.

You can use language apps to learn and memorize phrases and then practice using them with your friends and family before leaving.

10. Pack Your Bags

You’ve done all your trip planning and now it’s time to pack your bags! You’ll generally want lightweight, quick-drying, multipurpose gear and some high-quality walking shoes.

However, you should also create a packing list specific to your destination. Make sure to research the climate and weather of your destination. What you’ll need to pack for a beach vacation in Costa Rica will be vastly different from glacier hikes in Norway or a temple visit in Thailand.

If you are taking an extended trip through multiple locations, you might consider having someone store and send items to you as needed. You can also research if any specialty items, such as snowsuits, are available to rent at your destination.

Lastly, make sure you do have one nice outfit in your bag. You never know what types of invitations you may receive from friends you meet on the road.

Bonus Tip!

The last step in planning a trip is making sure you are prepared for your flight. Of course, you’ll want to make sure you have your passport, tickets, and any other travel documents you need. But beyond the logistics of getting onto the plane, make sure you are prepared for what the flight entails.

Charge all devices and have a backup battery ready to go. Download any movies, books, podcasts, or entertainment you’ll want for the journey. Don’t forget to pack some backup snacks. This will ensure, even if there are delays, you aren’t paying overpriced airport prices for essential items.

Ready, Set, Go

The above trip preparation tips will help ensure a successful vacation no matter your destination. Remember that research is essential and that travel insurance takes the stress away from unexpected situations. Above all else, keep your mind open to new experiences and have some fun!

Read More

• An Overview of Travel Insurance
• Review Insurance for Visitors
• Consider Trip Cancellation Insurance